Whistler Personnel Solutions – Fund Development and Grants Administrative Assistant (Whistler, BC)

Job Details:

Whistler Personnel Solutions has a position for a Fund Development and Grants Administrative Assistant.

The Fund Development and Grants Administrative Assistant is responsible for assisting with grant and scholarship cycles, fundraising appeals and WCF (Whistler Community Foundation) events.

This is an exceptional opportunity for a someone who shares our commitment to climate action, diversity, equity, and inclusion and wants to be impactful in supporting the charities and organizations that address evolving community needs.

Part-time, 15 hours per week.
$25 per hour.
9am to 5:30pm Tuesday to Friday and 9am to 4:30pm Saturdays.
$26+ per hour depending on experience.
Extended health benefits after 6-months.
2 weeks paid vacation time.

THE PERFECT CANDIDATE – Qualifications & Skills:
Passion for community building.
Relevant post-secondary education required (business, communications/marketing or non-profit leadership with fundraising experience).
Knowledge of Non-profit sector either as a volunteer or employee an asset.
Ability to take personal initiative and work both independently and as a productive and supportive team member.
Strong organizational skills in planning and completing projects by agreed deadlines; high attention to detail and accuracy.
Ability to prioritize tasks.
Experience in managing intersecting programs and policies.
Demonstrate interpersonal skills through working effectively and communicating with a variety of different audiences.
Experience in writing development proposals and delivering presentations to a wide range of audiences.
Strong event management skills.
Competent with computer programs and software.
Word, Excel, Power Point, Databases.
Ability to demonstrate a flexible approach to new tasks.
Able to exercise discretion and tact with sensitive and confidential situations.

Fund Development (50% or 7.5 hrs/week)
Assist with Donor Cycle (prospecting, cultivating, soliciting and stewarding) and building Endowment Funds (Identifies prospective fund holders, develops, and documents strategies for building relationships with new and currently endowed fundholders).
Research grants and other funding opportunities for WCF and local non-profits
Event and Program Management (30% or 4.5 hrs/week).
Coordinate a minimum of 3 community events annually (for example: Grants, Fund Advisor, Ambassador, WCF Social, Fundraiser).
Lead a team of volunteers and board members to assist with implementation of events.
Assist Communications and Community Engagement Coordinator and liaise with Vital Signs Committee to produce Whistler’s Vital Signs publications and events.
Administrative (20% or 3 hrs/week).
Maintains donor records in Donor Relationship Management software (CSuite) including research WCF donor trends.
Liaise with CEO to run full grant and scholarship cycle (application, evaluation, payments, follow ups).

This will be a work-from-home position but to best support the needs of the foundation, location is preferred to be Whistler, Pemberton, Mt Currie, Squamish to be available for in person Whistler meetings that will contribute to relationship building.
Schedule- Overlap required with CEO 2 days per week (Tuesday and Wednesday) but otherwise flexible based on job duties and personal needs. These do not have to be full days.
Be available for in-person and online meetings including occasional evenings.

$25 per hour depending on experience.

$35/month benefit to support use of home office space.
4% vacation pay (2 weeks) in accordance with BC Employment Standards.
5 paid illness/injury days, 3 unpaid days per year in accordance with BC Employment Standards.

Job Title: Fund Development and Grants Adminstrative Assistant

Job Status: Open

Job Sectors: Admin & HR

Job Type: Part Time

Salary: $25 hourly

Duty Hours: Part Time

Regions: Whistler

How to Apply

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